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Job Information

University of Utah Academic Program Manager in Salt Lake City, Utah

Open Date 11/02/2020

Requisition Number PRN24649B

Job Title PS Coordinator, Admin Program

Working Title Academic Program Manager

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? Yes

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area U of U Health - Academics

Department 01664 - FAMILY MEDICINE

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $38,300 - $46,876 DOQ

Close Date

Open Until Filled Yes

Job Summary

In coordination with Family Medicine Residency Program faculty and staff leadership, the Academic Program Coordinator plans and implements activities of the Family Medicine Residency Program, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.

This position is considered Category IIA : Not required on campus and has the ability to telework remotely for the duration of the University of Utah’s response to COVID -19. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus and Health Academics COVID -19 Telecommuting Agreement.

Responsibilities

Administrative Duties:

•Oversees day‐to‐day operations of the Family Medicine Residency Program

•Provides administrative support for Family Medicine Residency Program director, associate program director, Associate Director, Education, Program Manager and Residents

•Coordinates program events such as orientation, professional development retreats and workshops.

•Creates and manages the Grand Rounds/Journal Club didactic conference schedule.

•Helps create and manages the monthly Clinical Quality Meetings.

•Runs reports monthly and collects outpatients numbers for each resident.

•Collects reports and calculates quarterly inpatient numbers for each resident.

•Uses MedHub to collect procedure numbers and report certifications to clinics.

•Manages applications through the Electronic Residency Application

•Service ( ERAS ) program

Recruitment:

•Assists program director and assigned Faculty in screening and inviting candidates for interview

•Updates recruiting brochures, websites and other materials provided to applicants

•Reviews the required policy and document packet with interviewee including interview packet checklist and J1 visa forms

•Schedules candidate interviews with faculty and residents.

•Assists the program director in submitting the rank order list to the National Resident Matching Program ( NRMP )

1.Administers formal processes for faculty resignations, retirements, request for sabbatical leaves, and emeritus status.

2.Assists Director of HR with staff job posts, ePAFs, candidate coordination, onboarding and off-boarding for Central Administration employees

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required:

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required:

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Baccalaureate degree is required, some graduate education is preferred. Work experience within a higher educational setting.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: oeo@umail.utah.edu .

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.

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